GTD, get things done, a widely used time and task management system for the purpose of efficient and stress-free working.
Two key objectives of GTD are:
1. Move all the things to deal with out of your mind, now or in the future, big or small, put them down in a notebook or specific software.
2. Principal yourself to make decisions when note them (when to do it? Who can do it?). At any time, you can track the next step and make implementing or re-scheduling.
The process of GTD is as follows：
Key Features of Doit.im
- Doit.im drills the basic principles of GTD, and provides users with a variety of convenient tools to guide users to implement GTD into their real life and work.
- Doit.im is based on network usage, using a central server for information storage and interactive, providing secure online data storage.
- Supports different operating systems (Windows, Linux, Mac OS) and synchronization between different online clients (such as your home computer and company computer), to ensure that users can get all the information correctly on any client.
With the upcoming mobile version of the Doit.im, you can sync to-dos between phone and computer at any time.
Working flow of Doit.im
1. Collect
The first step in GTD, that is kicking out variety of ideas from your mind, including work projects or living trivial matters, from double monthly sales planning to buy a box of staples, written down all of them and make sure the mind is cleared to prevent distractions and focus on what you do right now.
When you begin focus on writing all the things down, your brain works quickly, a flash light may hit you at any time, it is essential to have a quick record tool. In order to prevent the omission of details of any ideas, but also record everything quickly, Doit.im provides a Quick Add column in Inbox, you can input a to-do and return to save it and go on to record another one.
In addition, when you are working on other page except Inbox in Doit.im and a new idea suddenly hit on you, such as ” Buy vanilla and chocolate ice cream in supermarket” or ” Enjoy a hot pot this weekend,” press shortcut keys Ctrl + n or click on the New button on the bottom of the page, a new input box will pop up, write down your plan and make arrangements.
2. Process
The second step of GTD, which is making quick decisions of the task with provided information: Do I need to do it as soon as possible? Is it really necessary to complete the to-do? Am I the perfect person to complete it? Chen should be able to finish it faster and better. Concert on 15th this month? I should make a schedule for it! You timely go through and Inbox to prevent you from distracted by them. Often there are a pile of unprocessed to-dos in Inbox, and you may depressed, “My God, I have so many things to do!” An important principle GTD is “two-minute principle” that insists anything can be done in two minutes should do it now. Actually there are a lot of to-dos that can be done in few minutes in your life and work, for example, call and book a flight. And to-dos in Inbox will decrease greatly.
In Doit.im , your thinking is guided with convenient tools and clear classification. Need to complete the detailed planning for the product ASAP? The boss will check it in two days. Today, let us begin! Drag and drop it in Today. You can also set a Due date. Right, that is two days later. Doit.im tells you there are only two days left, you have to hit on your road now!
To obtain the driver license this year? It is too busy recently, I should pend it. So drag and drop it into Someday and have a look at it when you have time.
Select a Spoken English class? Yes, as soon as possible. Create the to-do, and drag & drop it into Next, where lists all the items you need to complete ASAP.
Need to delegate to Chen? Just enter Chen’s email in “Forward to”. If you drag & drop the forwarded to-do into other boxes (example: Tomorrow), then Chen will see in his client that the to-do is in the appropriate box (example: Tomorrow).
3. Organize
GTD recommends some lists to track focused issues and projects.
1. The next action, the focus of your work, important items that need to be complete ASAP.
2. Projects, multi-step items, a vertical task management method.
3. Someday/Maybe, items that you may have time to deal with.
The Next in Doit.im is your focused list, where lists all the ASAP (as soon as possible) to-dos.
In Projects in Doit.im, you can create and manage your projects. Drag to-dos in other boxes in to a project, and the to-do will be identified as belonging to the project. Each to-do in a project can be separately arranged, to ensure both flexibility and practicality.
The Scheduled in Doit.im shows all to-dos that you have arranged their execute date when you will begin to do the item. You can clear know what to do at a glance at the list. You can also create a repeating item to repeat the specific to-do on specific dates.
4. Review
In order to ensure the effectiveness of the entire GTD system, you will need to regular and timely review your daily work, understand the progress of projects, master the development of work and life, actively rather than passively to organize work and life and to improve efficiency and access to high – quality of life.
You need to timely and regular maintain and review Next, Scheduled and Someday in. We recommend that you review Next and Schedule daily to ensure that these important or urgent to-do tasks have been worked out, and the related information have been completed, and when you start doing them, you will not be distracted by the uncertainty of what will happen next. People having good habit of daily review, may intend to do preparations for tomorrow. The Tomorrow in Doit.im has very one purpose to allow users to make a quick arrangement for tomorrow by drag & drop when recall the day.
Someday is generally out of your sight, but it also needs at least a weekly review to make arrangements for it, to ensure that they will not suddenly jump to your mind and diffuse your energy.
5. Do
The purpose of the GTD system is to allow you to finish everything faster and better. That is the very value of a GTD system.
Doit.im helps you make reasonable arrangement and rapidly complete a task., by using quick button and hotkeys.
Summary
Doit.im as a free and powerful task management system, which has a deep insight of GTD, and aimed at create a pressure-free yet efficient task management.
The mobile phone version of Doit.im will be launched in the next release, when you take the light and convenient task management tool anywhere with you.
Doit.im 1.0 is just the beginning of Doit.im, and with it release, we have received an increasing amount of feedback and support. The future versions will definitely be much better improved. We firmly believe that Doit.im will become the best task management software ever after.
